Administrative Assistant

Responsibilities:

• Perform administrative and secretarial duties as required for effective operation of Affiliate.
• Manage reception area
• Manage the phone calls and correspondence
• Welcome the guests, ensure hospitality
• Support with printing, copying, scanning, binding, filing, arranging signing, forwarding and delivering
• Direct and coordinate office maintenance
• Follow-up on office supplies needs and ensure, that all requests are made through approved company purchasing procedures.
• Participate in and give administrative support to ad hoc projects.
• Technical assistance to Medical Team in Estonia
• Various administrative support in daily work;
• Processing promotional materials, collecting necessary forms and signatures;
• Help with preparation of meetings and conferences (printing materials, helping with presentations, etc.)
• Technical assistance to local Accountant related to reports and invoices; administering the training tracker

Job description:

• Responsible for Estonia team events and global initiatives implementation in the Estonia (Week of Wellbeing, Week of Possibilities)
• Acting as a Local Contact for Estonia of the End User Computing (EUC) Team.
• Support Estonian team with handling questions related to IT, technical equipment problems, support with help desk ticketing.
• Assistance to Business Support Coordinator in organization and coordination of meetings, travels, projects and events organized in Estonia. Act as Back-up in case of absence.
• Ensure that all travel arrangements are made with the approved travel agent
• Ensure data accuracy of the responsibility areas and assignments
• Responsible for local work safety documentation

Company offers:

• Work in a dynamic multinational environment.
• Working hours from Mon-Fri 09:00 to 17:00
• Development opportunities.